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Seating Chart

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Studio Theatre

Booking Rates and Services

SCHEDULE OF FEES AND CHARGES as of September 2009

Procedure:

Call Dee McCuaig, Booking Co-ordinator, at 250.754.4555 ext. 302

or email dmccuaig@porttheatre.com

to book your date, estimate costs and discuss any details

Theatre rentals include in-house sound & lights, green room & dressing rooms & House Manager plus ushers. All rates are subject to GST

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Choose your category below for rental costs and information

>COMMERCiAL TICKETED EVENTS >NON-PROFIT TICKETED EVENTS

>RATES FOR NON-TICKETED EVENTS >OVERVIEW OF OTHER COSTS

>DARK DAY (unused day during a multiple booking)

>TECHNICAL CREW RATES >COMPLIMENTARY MARKETING SERVICES

>TECHNICAL SPECIFICATIONS

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TICKETED COMMERCIAL RATES:
8am to 11pm One performance	*the greater of $1250.00 or 10% of sales net of tax & CDF (Capital Development Fund surcharge) CDF deducted- $2.00 per sold ticket. 50 cents for tickets $12.00 or under. non-refundable deposit of $375.00 is due with signed contract.
Additional performance on same day	$700.00 or 10% of sales net of tax & CDF


NON-PROFIT/COMMUNITY TICKETED EVENTS:
5 hour block of time-one performance	the greater of $650.00 or 8% of sales net of tax & Capital Development Fund (CDF) note: CDF deducted- $2.00 per sold ticket. 50 cents for tickets $12.00 or under. non-refundable deposit of $350.00 is due with signed contract.
additional performance same day	the greater of $500 or 8% of sales net of tax & CDF

Rehearsals & Technical Set-up: (time used over the 5 hour block mentioned above)

daytime- up to 5 hour period

$250.00

6pm to 12am (prime time)

$500.00

day & evening use

8am to 11pm

$900.00

NON TICKETED EVENTS:(seminars,meetings,conferences)

This rate also applies to events in which all tickets are taken by client on consignment

Commercial Non-profit

Day & Evening: 8am - 11pm

9 hour use: 8am- 5pm
or 1pm- 11pm

$1,500.00 (plus $2 CDF per attendee) $1,150.00

$1,200.00 (plus $2 CDF per attendee) $800.00

a non-refundable deposit for whole rental amount is due with
your signed contract.

OVERVIEW OF OTHER POSSIBLE COSTS :

Technicians (required)	Event Liability Insurance (required)	Merchandise Commission
Equipment rentals	Credit Card charges	Socan Fee for music used
Ticket Centre Fee for ticketed events	Spotlight rental	Security Personel for rock concerts/special events
Steinway piano and tuning	Janitorial fee for special events

DARK DAYS: (unused day in middle of a multiple booking)

$400.00 per dark day vs. option of move out to accommodate another client

PERSONNEL:

Technical Crew	8am to 11pm	$22.00 per hour/per technician
	after 8 hours	$28.00 per hour/per technician
	after 11 hours	$37.00 per hour/per technician
minimum 4 hour call and additional personnel are negotiated as required. Double time and half charged for crew working on Statutory Holidays <back to top of page>

COMPLIMENTARY Promotion & Marketing Services
FREE PROMOTION
Your event is listed on our website with a link to your website or artist Vancouver Island Media, Port Theatre Members & your past ticket buyers in our database are e-mailed your event Your event is listed in our "Calendar of Events" which is picked up at our Ticket Centre Your posters are displayed in our Lobby and Ticket Centre
FREE MARKETING CONSULTATION
All rental clients are encouraged to take advantage of our Publicist's expertise in guiding you to the best markets for ad placement, the contacts that will benefit your ticket sales and a list of local Vancouver Island media all at no cost. Ask for our Marketing Check List. For information contact: Jennifer Wigmore , Marketing at 1.250.754.4555 or jwigmore@porttheatre.com
LIST OF TICKET BUYERS
A list of your ticket buyers' names and addresses following your event can be supplied to you for future direct mailings to target your next event held at The Port Theatre. (In keeping with the Privacy Act, names and addresses cannot be given to a third party or used for purposes other than promoting an event at The Port Theatre.)
Label printing charge:$50 (no charge if sent to you via email)

Booking Rates and Services

TICKETED COMMERCIAL RATES:

COMPLIMENTARY Promotion & Marketing Services